Career Opportunities

Administrative Assistant

Location: Jinja, Uganda | Job Type: Full-time | Post Date: 03/17/2017
Job Description: 

To provide secretarial and office administrative services to the Chief of Party (COP) & Project activities.

Please do not submit applications through the website. Use the provided avenues below.

APPLICATION PROCESS: Qualified applicants should submit their cover letter, certificate of good conduct curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday 31st March, 2017 at 12:00 pm addressed to:
Human Resource Coordinator
University Research Co., LLC – Centre for Human Services
Plot 10 Kiira Lane, Mpumudde Division, UGANDA

E-mail: HR-RHITES-EC@urc-chs.com

Job Responsibilities: 
  • Secretarial services provided to COP
  • Proper filing system maintained
  • Documents prepared and distributed
  • Project correspondence well managed
  • Logistical/ Administrative support to COP’s office
  • Management of Meetings
  • Arrange appointments for the Chief of Party and ensure that they are properly coordinated
  • Type letters, reports and other documents of the Service Centre
  • File documents and maintain a proper filing system
  • Receive incoming mail and distribute them to the appropriate officers
  • Receive and make telephone calls
  • Maintain a diary for meetings, workshops, visitors of the COP
  • Take dictations and transcribe them
  • Provide logistical support to the COP
  • Establish and maintain a proper filing system for the Project
  • Answer telephone calls, screen and route them to respective persons
  • Distribution of mail, and dispatch the outgoing mails
  • Maintaining appointment schedules for the COP
  • Draft & type correspondence & other official documents as instructed by COP
  • Open, sort and screen in-coming mails
  • Requisition and Control Directorate stationery
  • Processing contingencies, refund and reimbursements for the COP & other Senior Management members
  • Taking Minutes and disseminating them
  • Perform any other duties that may be assigned by the supervisor from time to time
Job Requirements: 
  • Degree in Business Studies
  • A Postgraduate training in administrative studies is an added advantage
  • Two (2) years of secretarial and clerical administration work in a busy office
  • Good Knowledge of Business English desired
  • Public relations/interpersonal skills desired
  • Short-hand skills desired
  • Communication skills desired
  • Computer skills desired
  • Integrity desired
  • Confidentiality desired
  • Assertiveness desired
  • Please note: Only candidates who are eligible to work in the Uganda for an indefinite period without a need for sponsorship will be considered for this position

To Apply:
Click on the blue APPLY button.  A new browser/tab for our career application system will open. Either login using an existing account or create a new one to complete your application. Thank you very much for your interest.

About University Research Company (URC):
URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States. URC is an E-Verify employer and is proud to be an Equal Employment Opportunity employer.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission.