Career Opportunities

Travel Coordinator

Location: Pretoria, South Africa | Job Type: Full-time | Post Date: 01/05/2017
Job Description: 

URC seeks a detail-oriented and efficient Travel Coordinator to manage travel arrangements for its USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project and TB South Africa Project (TB SAP). This is a, full-time position with South African benefits based in Pretoria, South Africa
 
The Travel Coordinator will be in charge of the full spectrum of travel management for the ASSIST and TB SAP projects. This includes coordinating travel within South Africa, international travel, monitoring travel in progress to ensure smooth transit, and following up with travelers on submission of expense statements and trip reports.
 
S/he will work with selected travel vendors, URC’s Finance department, administrative managers, and travelers to make arrangements, process associated logistics, track traveler status, keep the travel tracker updated, and ensure compliance with company and federal government procurement regulations.

Job Responsibilities: 
  • Travel Compliance
    • Preparing travel arrangements through travel vendors (flight, car rental, hotels, etc.), including but not limited to, coordinating with the project staff to ensure local arrangements are made and within compliance with both URC and USAID regulations, preparing pre-travel arrangements, purchasing insurance, monitoring ongoing travel and processing expense statements and deliverables after travel is completed
    • Providing travelers with requirements to their specific travel (i.e. entry requirements, visas, inoculations, etc.)
    • Monitoring news and current events, updating travelers and staff on possible issues as related to specific travels Tracking the entire process from approvals to submission of deliverables
    • Reconciling financial statements according to internal URC policies and procedures
    • Providing weekly and monthly updates to the Finance and HR Manager
    • Maintain travel database by projects 
  • Event Management
    • Assist with the organization and travel arrangements of project meetings and activities. 
Job Requirements: 
  • University degree or equivalent experience strongly preferred
  • Five years’ relevant experience
  • Must be incredibly organized, detail oriented, and able to work quickly on tight deadlines
  • Proficiency in Microsoft Word, Excel, and Power Point required
  • Strong organizational, communication and customer service skills required 

Desired Experience & Qualifications:

  • Globally minded with meticulous attention to detail and a sense of responsibility for people he/she puts on airplanes traveling all over the world 

To Apply:
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About University Research Company (URC):
URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States. URC is an E-Verify employer and is proud to be an Equal Employment Opportunity employer.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission.